Executive Assistant to the VP Engineering - Paris

About Mistral   At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life.   We democratize AI through high-performance, optimized, open-source and cutting-edge models, products and solutions. Our comprehensive AI platform is designed to meet enterprise needs, whether on-premises or in cloud environments.    We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between France, USA, UK, Germany and Singapore. We are creative, low-ego and team-spirited.   Join us to be part of a pioneering company shaping the future of AI. Together, we can make a meaningful impact. See more about our culture on https://mistral.ai/careers.     By applying, you agree to our Applicant Privacy Policy.

Role Summary

We are seeking a highly motivated, organized, and experienced Executive Assistant to support our Head of Engineering in a fast-paced startup environment. The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor and confidentiality.

The position is Paris-based.

Key Responsibilities

Manage the Head of Engineering’s calendars, including scheduling meetings, appointments, and travel arrangements.

Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.

Prepare and manage documents, presentations, reports, and agendas for meetings.

Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.

Manage and maintain office systems, including filing systems and databases.

Plan and coordinate both domestic and international travel arrangements.

Act as a point of contact among executives, employees, clients, and other external partners.

Handle confidential matters with discretion. 

Run projects in collaboration with our office manager (e.g employee events).

Who you are

Bachelor's degree or equivalent experience.

Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast paced environments. Having worked with Tech Leadership is a strong plus.

Excellent verbal and written communication skills - Fluent in french & english.

Strong organizational skills with the ability to multitask and manage competing priorities.

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.

Ability to maintain a high level of confidentiality and discretion.

Strong problem-solving skills and the ability to think proactively.

Positive mindset and solution oriented 

Flexibility to work in a fast-paced, ever-changing startup environment.

Fluent in French and English

Now, it would be ideal if you

Have interest for AI.

Have worked in a tech company.

Already worked with a VP engineering.

What we offer

💰 Competitive cash salary and equity

🥕 Food : Daily lunch vouchers

🥎 Sport : Monthly contribution to a Gympass subscription 

🚴 Transportation : Monthly contribution to a mobility pass

🧑‍⚕️ Health : Full health insurance for you and your family

🍼 Parental : Generous parental leave policy